Training: Meeting into a Workshop

5x

THE RESULTS
AND ENGAGEMENT
OF

YOUR
MEETINGS

USING POWERFUL METHODS FROM
DESIGN WORKSHOPS

Vaiko's ability to keep the focus was impressive. He is clearly an expert in his craft.

Vaiko is able to engage and lead even the most powerful individuals.

...with the help of a facilitator who has experience from:

Do you find it hard
to plan and run
really awesome meetings?

Let's be honest, most meetings suck.

Anything of the following feel familiar?

Discussions go
off topic

People are often triggered by a piece of information that leads them to discuss something entirely different from the initial topic. When this occurs frequently, the essential topics that need addressing may be sidelined, and progress can become very slow.

Talkative people steal
all the "Air time"

People are diverse; some are energetic and extro-verted, enjoying extensive conversations. When paired with quieter, introverted individuals, the latter may lack opportunities to express themselves. As a result, you only gain access to half of the knowledge, opinions, and experiences.

Time runs out / Meeting goes over time

Poorly timeboxed meetings often become overcrowded with various activities and sidetracked discussions, resulting in a slower pace of accomplishing tasks. This can lead to the failure to achieve the session’s goals or necessitate borrowing time from subsequent activities.

And this has a cost:

70% of people in your meetings
think you are

wasting their time.

This is a massive problem in the world. In 2018 Doodle conducted a massive study on meetings and found out some shocking results. They feel that the meetings are not the best use of their resources and time. They would rather do actual work. Behind their desks. Feels familiar?

Most people sitting on meetings are either the leaders or managers of our companies or very creative people. Both who’s work impacts greatly the performance of the company. If we waste their creative power and time, our companies lose money.

There is a massively better way:

Run your meetings as

"design thinking" inspired

Workshops,

and avoid all that.

Would you like your meetings to be:

Laser focused

Your group will be able to stick to the topics you have planned for the session and will not drift away into topics that are not related to the end goals of the meeting.

Super engaging

We will use a method that will keep all the participants constantly highly engaged. You would no longer have these typical “one person talking, others drifting away into silence” situations.

All goals completed

All the objectives you plan for the session will get done. No more “oh no, we didn’t have time for that at all, the previous discussion took all the time we had”.

Always ends in time

We build the agenda in a way, that your meeting will not run over time. It will end precisely when you planned it to, so that everyone have time to reach the next activity in their agendas.

Let me tell you a story...

I once had to facilitate
an insane session.

I was invited to an international conference organised by World Cleanup Day. They had gathered a lot of data about the trash in the world and now they wanted ideas and concepts, what could be done with this data, how to put it into good use towards a clean earth.

So they wanted me to run a session where people would think about how to best utilize this data. The problem was, on one session there would be 50 people participating. And the session was planned to be only one hour long. And they wanted me to run it twice in a row. For different sets of people. Opportunity to fail twice :).

Since the participants were all super enthusiastic earth-cleaning enthusiasts, I imagined what kind of crazy “everyone talking, not getting anywhere” nightmare would wait for me if I didn’t figure something out.

So I pulled out my meeting and workshop planning framework that had saved me from crazy sessions like this before. I used many methods and principles in it to create a plan for this 50 people idea-fest and with a slight anxiety I entered the conference premises. It was after all the biggest co-working session I had ever facilitated.

People started gathering and I felt my anxiety rising, but I stayed firm, since I trusted my system. It had never failed me.

So I started the session. We went through the plan one step at a time and something really awesome happened – it worked.

And the results?

By the end of the workshop, I felt a sense of accomplishment. The framework helped me achieve two main objectives. Firstly, we successfully maintained engagement and focus throughout, a challenging feat, especially with a group of this size. Secondly, we generated ideas that proved genuinely valuable for the World Cleanup Day organization—no aimless discussions, just concrete, actionable ideas. This experience taught me that with the right structure and effective methods, no workshop is too large or too ambitious.

Want to learn how to plan an run workshops like this?

Introducing:

An online workshop / mini-book / planner canvas

5x

THE RESULTS
AND ENGAGEMENT
OF

YOUR
MEETINGS

This is not an online course, but a workshop!!! After this session

You will walk away with the following:

A super-plan for your meeting (or a co-working day).

By the end of this 2h, you will have an actual, very detailed and high-focus plan that you can take to your next meeting or co-working session. No theoretical learning, you need to apply later.

Pre-recorded highly-intensive workshop

This is not an online course, but a workshop. Yes you will learn a lot, but more importantly you can use the workshop as a practical tool anytime a meetings or a co-working session comes up.

!!! Value: When I facilitate in person, I charge €1250 for it!!!

Mini-book: Meetings 2.0

This book covers every aspect discussed in the video workshop. This resource serves to deepen your understanding and act as a handy reminder of all framework components. Packed with cheatsheets and insightful examples, it provides valuable guidance to enhance your meeting planning skills.

Onepage Workshop Planner Canvas

A powerful tool designed to streamline the planning and facilitation of your upcoming sessions. This tool ensures a systematic approach to planning stages, preventing oversights and keeping you on track. During facilitation, it serves as a clear guide, helping you stay focused and deliver peak performance throughout the session.